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Directors’ responsibilities when putting a company into liquidation

There are certain rules and regulations surrounding company liquidation, many of which focus on your actions as a director particularly if your company becomes insolvent.

As the director of an insolvent company you have certain legal responsibilities to any outstanding creditors of the business. Once a company becomes insolvent, you must put creditor interests first by ceasing to trade and safeguarding its assets. ; this must come above the interests of shareholders, members or directors. Operating responsibly is absolutely paramount from the moment you realise that your company is insolvent.

Calling in a professional insolvency practitioner at this stage will help to ensure you are adhering to your responsibilities as the director of an insolvent company. Begbies Traynor is the largest UK business recovery practice and can provide you with experienced practitioners to take on this role.

It is important to note that once liquidation gets underway, you and other directors will lose control over the company and its assets. When directors and shareholders decide to undergo this process, it is called a Creditors’ Voluntary Liquidation.

Here is a summary of your responsibilities as a director during this time:

LIQUIDATION GUIDE FOR DIRECTORS

Cease trading

You should seek free advice from a licensed insolvency practitioner who can advise on whether your company needs to cease trading immediately to avoid worsening the position of your creditors. This will depend on your work in progress; for example, if your business is currently insolvent but has a large contract or payment due in, it would make sense for the company to continue trading which will have a positive effect for creditors. 

If it's advised that you should cease trading but you ignore this advice and the business cannot pay its debts, you and other directors are liable to face rigorous investigation by the Insolvency Service. This can result in disqualification from company directorship for up to 15 years, financial fines and penalties; even a prison sentence may be handed down should serious misconduct emerge.

Shareholder and creditor meetings

Directors call a meeting of shareholders, during which 75% (by value) need to agree to a ‘winding up resolution’. This effectively leads to the closure of the company. It is at this stage that you appoint a liquidator, send the resolution to Companies House, and advertise it in The Gazette.

Within two weeks of passing the resolution a meeting of creditors will be called, during which directors must answer questions relating to the company’s situation. A Statement of Affairs will be presented at this meeting, detailing the financial position of the company.

Deliver all business records, paperwork and assets to the liquidator

Timely, accurate and reliable information is required by HMRC on an ongoing basis. The same rules apply when a liquidator is called in. Directors lose control over the company, and the timely provision of information will be expected by the liquidator to enable the liquidation to proceed smoothly and efficiently.

This information could help the liquidator establish the company’s financial standing, who is responsible for various functions within the company, and how and why the point of insolvency has been reached.

Up-to-date asset registers, financial records and other business paperwork are likely to be needed so that a full Statement of Affairs can be produced detailing the company’s position.

Directors’ loan accounts

Overdrawn directors’ loan accounts are  regarded as an asset of the company and as such, these this will be called in by the liquidator in order to bolster the funds available to creditors.

Even if the loan has been ‘written off’ in the accounting records, the liquidator can reverse this accounting entry to ensure that directors are held liable for the money. In some instances the loan may have contributed to the demise of the company, especially if it is a significant amount.

As part of their role as liquidator, the appointed insolvency practitioner will scrutinise company accounts relating to the period leading up to the company becoming insolvent. If the audit trail is incomplete or there are unexplained gaps, you may face investigation by the Insolvency Service.

Personal guarantees and indemnities

If the bank as a secured creditor is unable to recoup its money from the company, the debt will be called in and any personal guarantees that have been given will crystallise. Any guarantees that have been provided by you as a director leave you open to personal liability for the amounts outstanding, effectively placing your own cash and assets at risk. These include your home and any other property you own, personal savings; even assets held jointly with another person are at risk.

This is the nature of personal guarantees, and unfortunately there is little you can do to avoid the responsibility taken on when you signed them. If personal guarantees have been given for debts which the company cannot afford to pay, this reinforces the need to cease trading as soon as possible to limit the damage.

Agreement to be interviewed by the liquidator

The liquidator may request an interview with you and other directors. You must comply with their request, and answer the questions fully wherever possible. Not only will this help to mitigate your risk of further action by the Insolvency Service, compliance also speeds up the liquidation process.

If the liquidator has cause for concern surrounding the way in which the company was run, failing to comply with their requests for interview will only arouse further suspicions. They need to establish the roles and responsibilities held by each officer of the company, should allegations of misconduct be made at a later date.

The implications of company liquidation can be serious for directors. The immediate cessation of trading once you fear insolvency demonstrates your desire to place the interests of your creditors first and offers the best chance to improve creditor dividends.

Begbies Traynor has vast experience in all aspects of company insolvency and can provide immediate help and advice to directors and other shareholders. With an extensive UK office network we offer an initial same day consultation free of charge.

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